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What is a minute book and what documents does it contain?

Companies are legally obligated to maintain certain records. The expression “minute book” is often used to refer to the binder or bound book that contains these records. The following documents are typically found in minute books:

  • Articles of Incorporation (and any other Articles of the company)
  • By-laws of the company
  • Minutes of the directors’ and shareholders’ meetings/resolutions
  • Directors and officer’s registers
  • Shareholder register and ledgers
  • Share transfer register
  • Share certificates (original or copy)
  • A copy of all statutory forms required to be filed
  • Shareholders’ agreement (if any)

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